SOCCER BOARD MEETING 2-21-2008
The Rossville Area Youth Soccer board met at 8:30 pm on 2-21-08 at the Rossville Community Library. The meeting was called to order by President Jeff Hughes with the following members present: John Isenberg, Randy Long, Joel Wilson, Kirk Saylor, Kim Lehnen, Kim Zinc, and Allison Holden.

FINANCE: Current balance is $8553.84. There is still $1005.00 in outstanding fees from indoor session #1. Only $315 has been deposited for session #1. Randy and Jeff will get copies of the rosters and balances due to John. There were 2 teams in session 1 and 1 team in session 2. Kim Lehnen volunteered to make calls or send email reminders of balances due. We received another $150 from the Rossville UMC. Allison will check with them to see if this is a separate donation from Adventure Club or if we should apply to this fall’s sponsorship. Every January 1st, we have to register with the state of Indiana to keep our NFP status. The Federal government requires filing every 3 years on May 15. John will file the appropriate forms.
COACHES: We will have 3 spring travel teams. Rosters are due March 5. Additional recruiting needs to be done to field all 3 teams. Joel is working on some Frankfort boys. Bryce Trillingham will coach U19, Jay Crawford will coach U15 boys, and Adam Barrett will coach U16 girls. Players will be required to buy 2 shirts at $10 each. Practices start the week of March 10.

TRAVEL: Need 3 sponsors for the spring travel teams. Randy will attend the annual general meeting of coaches for CIYSL in Indianapolis on 2-24. Uniform inventory: Only 2 jerseys have been turned back in. Allison will put another reminder on the announcements. Randy made a motion to purchase embroidered shirts for the 3 travel coaches. Kirk seconded the motion and it carried.

REC: Field set-up will be March 1 or March 8 for the U10 and U12 fields. Kirk will organize and get volunteers. Jeff will supply anchor materials. Kirk will check the condition of the nets and let Randy know what needs to be ordered. Randy will recruit a Fields Manager.
Kirk is having trouble determining which coaches are qualified for the $10 refund due them for coaching. Need a list of coaches who did Module I and the background check. John pointed out that each coach received a $25 voucher from Arni’s.
The sponsor plaques from the fall season are still not ready.

Recreation Committee: Kirk has proposed some new positions to ensure smooth operation for the Fall Rec Season. He composed job descriptions for League Coordinators, League Event Coordinator, and the Concessions Coordinator. This committee will meet each month from April to November to discuss and coordinate the rec league.

CONCESSIONS: We will not offer concessions during the Spring season, unless we do something like coffee, hot chocolate and donuts. Kim Zink is our new concessions coordinator.
REGISTRAR: Kim Lehnen is our new registrar. She will maintain a database for the spring teams. Randy will give her the file of birth certificates we have collected in past seasons.
Kirk reports that Ric is currently too busy to do both the newsletter and marketing. Kim Lehnen volunteered to take responsibility for the newsletters. She will get copies of the old newsletters from Ric.

Kirk presented rec dates for the 2008 calendar. There was much discussion as Jeff is opposed to starting the season earlier. Travel call-outs and deadlines were added to the calendar. We will see if Ric can put this master calendar on the website.

The meeting was adjourned at 10:20pm. The next meeting will be at 7pm on March 20 at Local Mountain Café.

Respectfully submitted,
Allison Holden, secretary